Administrative Assistant – Document Support

Vortex Strategy & Recruitment is actively seeking an Administrative Assistant – Document Support for its client, a highly reputable national law firm based in downtown Montreal.

Your Role and Responsibilities

• Perform proofreading and document verification (formatting, spelling, and grammar in both official languages);

• Produce, format, modify, redact, convert, assemble, and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, charts, PDFs, etc.);

• Create various complex and lengthy legal or other documents through transcription or scanning;

• Print and assemble various documents for court filing;

• Conduct information searches (plumitif, SEDAR, CANLII, Registraire des entreprises);

• Provide reformatting solutions and advice on document presentation in accordance with the firm’s standards of excellence;

• Maintain lines of communication with various stakeholders regarding the production of their documents and specific requirements;

• Deliver high-quality, accurate work within established deadlines;

• Perform any other related tasks.

Requirements

• Advanced knowledge of Microsoft Office Suite functions (Word, Excel, Adobe Acrobat, PowerPoint);

• High level of bilingualism, spoken and written;

• Strong learning ability and desire to maintain up-to-date expertise;

• Strong organizational skills, attention to detail, and solid proofreading abilities;

• Team spirit and excellent interpersonal skills;

• Excellent client service;

• High level of autonomy, flexibility, versatility, and ability to work under pressure.

Benefits

• Highly competitive salary based on your work experience;

• Vacation weeks from day one;

• Flexible and sick days;

• Hybrid work model;

• Group insurance fully paid by the employer;

• Retirement savings program with employer contributions.